The Regional Safety and Security Coordinator (RSSC) supports the East Africa RSSD for security management of IRC largest operating region which includes 8 countries in addition to a large regional office. The RSSC will take almost full responsibility for the security management of three countries: Kenya, Uganda, Ethiopia plus the regional office called IHub. The RSSD will only be involved for those country programs and regional office on an exceptional basis, for example in response to a critical security incident which should stay under her responsibility.
The RSSC will be responsible for all regular security management, including the development, implementation and monitoring of an effective strategy to identify, analyze and mitigate safety and security risks, enable humanitarian access, maintain continuity of operations and programs, manage minor security incidents and provide for the safety and security of all IRC employees and assets.
The RSSC acts as an advisor to the Regional S&S Director including comprehensive gender inclusive security risk analysis and recommendations related to strategic, operational, programmatic, partnership, and cross-cutting risks for his/her countries.
The RSSC leads the implementation of humanitarian access and collaborates with the Humanitarian access team in the development of associated organizational strategies and responses for the 3 countries and the regional office.
The RSSC ensures adequate protocols and mechanisms are in place to address country programs’ unique risks and challenges. S/he provides direction and technical support in developing and maintaining country programs’ security management in line with IRC Safety and Security policy, framework, processes, and protocols.
The RSSC participate in the development of Safety and Security (S&S) procedures and practices which integrate with gender, Diversity, Equality, and Inclusion (DEI) and Partnership Excellence for Equality and Results System (PEERs).
Key relationships include: Chief Safety and Security Officer, Director International Safety and Security, RVP, Deputy Regional Director; Regional Gender Advisor, Regional HR Directors, Country Directors; Deputy Directors; Country Security Leads, Counterparts in other regions.
S/he will work with the 3 country teams of EA Region plus the IHub to ensure that organizational security policies and procedures are responsive to the context, adequate to the security environment, and known by staff; and that security plans and measures are developed and maintained current and appropriate to changing security environments.
The RSSC will maintain detailed contextual knowledge of the 3 countries in the region, including awareness of early warning indicators affecting safety and security and provides contextual input, likely scenarios, with challenges and opportunities and risk treatment proposition for the IRC.
The RSSC will travel annually (depending on Covid19 and access constraints) to the three countries in the region, including on very short notice when necessary. The RSSC will mentor and build IRC staff counterpart capacities to operate more effectively and contribute actively to enabling durable programming and to reducing IRC’s operational vulnerabilities.
The Regional SS Coordinator will provide surge SS support (if needed) and will occasionally serve as Acting Regional SS Director during her leaves according to a precise ToR which will be shared before any needs.
1. Security Risk Management
• Lead security risk identification and mitigation measures that align with organizational and regional risk-management standards and requirements
• Assist field leaders in implementing and maintaining IRC Humanitarian security risk management ensuring security risks are identified, mitigated and managed.
• Inform the development Safety and Security (S&S) procedures and practices which integrate with gender, Diversity, Equality and Inclusion (DEI) and Partnership Excellence for Equality and Results System (PEERs), support associated roll out and adherence.
• Provide input, including comprehensive security risk analyses and recommendations to the RSSD and the relevant Regional colleagues
• Inform RVP, RSSD, CSSO, DRD and CDs of any areas of concern, non-adherence to IRC policy and procedures.
• Ensure safety and security risk management processes and best practices are inclusive of gender and LGBTQ+ specific risks and gender equality and diversity is embedded into such processes.
• Ensure that IRC partners receive security management support benefiting from internal systems and best practices relevant to their operations and operating contexts
• Prepare the Regional Daily Situation Report for his/her 3 countries
2. Humanitarian Access Management
• Support humanitarian access in the region for non-Frontline projects, in line with guidance and standards as developed by the global Humanitarian Access team
• Contribute to the development of HA guidance that responds to field needs, is high quality, built from field experiences and is relevant and applicable on the ground.
• Oversee and advise on the implementation and review of contextualized acceptance and community engagement strategies and send a quarterly report to the RSSD who might request dedicated meeting to ensure consistency of the strategies across EA.
• Maintain a high level of programmatic and operational preparedness vis-a-vis predicted contextual fluctuations
• Advise on the development of operational and programmatic contingency plans that responds to different emergency scenarios that look at sudden changes in context
• Enhance IRC image and acceptance within the community and amongst stakeholders by providing guidance on inclusive visibility strategies
• Work with appropriate IRC units to ensure timely and appropriate follow-up to violations of IRC’s Code of Conduct, in addition to operational breaches to humanitarian principles
3. Security Management Planning and Compliance
• Remotely and through a minimum of one visit per country program per year, monitor and support adherence to Policy, principles, standards and requirements (SAT report). Provide a follow-up report with clear findings and actionable recommendations after each visit. Monitor progress and report concerns to country, regional and global Security leadership.
• Ensure Country Security leads are preparing and sharing accurate S&S reporting, ensure data consistency and report into global dashboards
• Prepare twice yearly regional snapshot of S&S management and send it to RSSD to ensure consistency
• Support country program with S&S yearly assessment of standard and requirements, definition and monitoring of improvement plans, ops score card objective settings and progress follow-up
• Guide, supervise and challenge the country security focal point and DDOs on the results and goals setting of the Country score cards. Monitor on a monthly basis the Shield data app to make sure that there is no technical issue between the 2 platforms.
• Make sure that by the 5th of each month the CSFP have entered their data into Shield and validate the results by the 8th of each month.
• Highlight failure to comply with the metrics to CD, DDOs, RSSD for further follow up and elaborate a strategy to make sure the goals are achieved
4. Staff Performance Management and Development
• Actively participate in the recruitment of key positions with S&S risk management responsibilities (DDO, dedicated access and security roles, CDs and field Director for the 3 countries mentioned, as per RVP/RSSD request
• Co-Manage (under MiP), and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented regular performance reviews
• Provide constructive feedback, professional development and capacity-building plans for all direct reports
• Promote and monitor staff care and well-being. Support appropriate interventions in response to identified staff care needs of both national and international staff
5. Learning & Development
• Support and facilitate the delivery of IRC S&S L&D framework towards IRC staffs and where appropriate, IRC partners.
• Keep records on staff training and report data to RSSD
• Ensure capacity development and learning initiatives account for gender-specific risks and requirements
• Participate in the design and delivery of global safety and security trainings organized by IRC
• Assist country program offices in arranging ad hoc security training workshops appropriate to their security environments in link with the RSSD who ensure the harmony of the training across the region.
6. Incident management
• Support Country program with timely and qualitative incident notification, reporting, analysis and lessons learned
• Monitor communications from country programs related to security incidents and planning, and provide timely feedback
• Lead After Action Review and monitor implementation of corrective measures as par existing incident protocols
• Timely maintain the global incident data base UpToDate with accurate incidents and highlight specific issue or recurrences to RSSD.
• Generate reports on security incident, including database analyses, new threats, responses, vulnerabilities and any relevant lessons learned
• Lead or oversee post incident After Action Reviews as required and inform the RSSD about the process and conclusion.
7. Liaison & Networking
• Maintaining a network of IRC security focal points in the country programs as well as external professional contacts and counterparts, monitor the security environment in the region in close collaboration with the RSSD, identify new threats, assess IRC vulnerabilities and recommend possible responses
• Attend and sometimes lead the regional meeting about context and dynamics in EA
• Provide timely feedback on questions and technical assistance requests from country programs
• Monitor and provide support and reporting on NGO field security initiatives as required
• Identify, create and maintain a network with NGO/UN and other security specialists suitable for the3 countries.
8. Emergency Response
• As required, support and advise the RVP, RSSD, Country Director(s) and NY-based senior managers during humanitarian emergencies
• Assist with the security component (situation analysis and background information, security assessments) of the Emergency Response Team deployments in the 3 countries
• Act as technical supervisor for the country security lead.
Education: University degree, preferably in a humanitarian or security related field
Work Experience: Minimum 8 years of non-profit or NGO work experience in international humanitarian assistance programs, with demonstrated capabilities in planning, organizing and executing security management operations.
Demonstrated Skills and Competencies:
- Demonstrated understanding of humanitarian principles, codes of conduct, and NGO organizational culture.
- Thorough familiarity with principles and current approaches to permissive/acceptance models of security management.
- Demonstrated understanding and successes in gender security management and gender equality
- Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to work as member of multinational team and manage a variety of external and internal relationships to achieve results.
- Substantial and demonstrated prior experience as a trainer, with an effective adult learner training style and the ability to develop, implement, facilitate and impart learning to a wide range of audiences.
- Demonstrated ability to transfer knowledge through mentoring and other non-formal methods.
- Ability to quickly gain a comprehensive understanding of various local, regional, country and international factors that contribute to changes in security environments and risk levels.
- Ability to prepare and present, on short notice, clear analyses of contextual dynamics, events, security incidents, and their ramifications for IRC operations.
- Self-motivated and able to work effectively without close supervision.
- Prior experiences working in the region and demonstrated knowledge of regional and country dynamics are strongly preferred.
Language Skills: Fluency in English is mandatory.
Working Environment: Willingness and ability to travel approximately 40% of time
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.