Latest Jobs in Kenya: REQUEST FOR PROPOSAL Terms of Reference (TOR) Consultancy for Donor Report Writing Skills Training-AECF

1. Background

The AECF (Africa Enterprise Challenge Fund) is a non-profit institution supporting early and growth stage businesses – through provision of patient capital – to innovate, create jobs, leverage investments and markets to create resilience and sustainable incomes for rural poor and marginalized communities in Africa.

AECF’s strategy is focused on agribusiness/agriculture and renewable energy sectors with increased support to climate technologies, deepened focus on gender, youth, and employment, aimed at attaining the institution’s vision of ‘A Prosperous and Enterprising Rural Africa’.

Since 2008, AECF has invested in 268 businesses across sub-Sahara Africa focusing on Agribusiness, Renewable Energy and Climate Technologies. As of 2018, we have impacted more than 17 million lives, created over 12,000 jobs, and leveraged over US$ 750 million in matching funds from the private sector.

AECF has implemented programs across Africa delivering tangible impact for communities most in need.

2. Objective of consultancy

The objective of this consultancy is to design and facilitate a Donor Report Writing Skills training exercise in May/June 2021.

This training will cover the four key stages in report writing: preparation, structure, writing and presentation. The training aims to equip the participants with skills to write internal and external reports, giving them an understanding of the required report structure, flow, and content and to align with various donor requirements.

The training is to be customized for the levels tiered below: –


  1. All Portfolio Staff members
  2. Select Finance Staff
  3. Partnerships, Strategy & Communications

3. Scope of work:

The consultant will be expected to:

a) Design and facilitate a two‐day (2) Report Writing Skills training for approximately 30 participants.

b) Through the Donor Report Writing Skills Training, provide participants with knowledge:

· To implement the 6 “Cs” of writing (clear, concise, concrete, correct, coherent, complete, and courteous).

· To identify the relevant data elements for reporting for different audiences.

· Audience analysis techniques to produce tailor made reports.

· To understand the context of the report and aligning content with expressed donor intentions.

· For organizational writing standardization.

· On the various levels of donor reporting.

· Of the different types of report categories (annual report, impact report, current-use report where applicable).

· Of report layouts to aid in passing information in a clear and logical manner.

· On practical tips and tools to present reports effectively and consistently.

4. Deliverable outputs and target dates:

The activities and expected outputs are as follows:

· Prepare and submit a course outline indicating proposed course content and the program for the two-day training.

· Facilitate a two‐day (2) Report Writing Skills training exercise in May/June 2021.

· Provide relevant training materials in report writing skills. The training materials should include PPT and participant handouts (as required).

· Provide participants with feedback regarding their report writing pre-work.

· Provide the HR Unit with a feedback analysis report from participants on the two‐day training.

· Facilitate a post-training exercise that will provide opportunities for participants to build their competencies and to apply their expertise.

5. Qualifications / experience required

· At least 5-7 years of prior work experience in the field of training and facilitation.

· Minimum university degree in Communications, International Relations, International Development or other relevant field.

· Have proven work experience with private sector /NGO Space.

· Experience working with a host of donors (FCDO, EU, USAID, SIDA, etc.).

· Experience in using a host of blended learning approaches including virtual training and workshops.

· Multi-cultural and multi -country training experience.

· Demonstrated knowledge and experience in developing training curriculum and training materials.

· Excellent writing, editing, and oral communication skills in English.

6. Proposal submission

Qualified consultants (individual or institutional consultants) are invited to submit the proposal (in English) that includes the following:

a) Profile of the consultant (max 1 page) explaining why they are the most suitable for the work.

b) Relevant Experience (max 2 pages).

c) A proposed course outline and content areas for the training

d) An understanding of the training requirements.

e) Course outline including a summary of the content areas to be covered and daily program of activities.

f) Detailed reference list indicating the scope and magnitude of similar assignments.

g) Registration and other relevant statutory documents required.

h) The financial proposal in USD clearly showing the budgeted cost for the work to be conducted (to be submitted in a separate document from the technical proposal).

i) The preferred format for the submission is PowerPoint and Word.

j) Technical and Financial proposals will need to be submitted as separate documents. Financial proposals will not be opened until the conclusion of the technical evaluation and then only for those proposals that are deemed qualified and responsive.**

7. Financial Proposal

The financial proposal shall specify a total lump sum amount (including a breakdown of costs for fee, and number of working days). Payments will be made upon delivery of the services specified in the TOR.

8. Evaluation Criteria

An evaluation committee will be formed by the AECF and shall include employees. All members will be bound by the same standards of confidentiality. The trainer/training provider should ensure that they fully respond to all criteria to be comprehensively evaluated.

The AECF may request and receive clarification from any consultant when evaluating a proposal. The

evaluation committee may invite some or all the consultants to appear before the committee to clarify their proposals. In such event, the evaluation committee may consider such clarifications in evaluating proposals.

In deciding the final selection of qualified bidder, the technical quality of the proposal will be given a weighting of 80% based on the evaluation criteria. Only the financial proposal of those bidders who qualify technically will be opened. The financial proposal will be allocated a weighting of 20% and the proposals will be ranked in terms of total points scored.

Key areas for Evaluation/ Assessment

Weighted Award

Technical Evaluation

Capacity to deliver


· Detailed CV and Certification of the consultant.

Experience and expertise

· Demonstrated knowledge of report writing skills for the development space.

· Have proven work experience with private sector /NGO space.


Proven experience in developing training content and curriculum, facilitation and training and dissemination of skills among relevant stakeholders in regional and international contexts.

· Experience in using a host of blended learning approaches including virtual training and workshops.

· Minimum university degree in Communications, International Relations, International Development or other relevant field.

· Atleast three reference letters provided relevant to the task

Financial Evaluation

· Reality to market/value for money based on the assignment (inclusion of any applicable tax).


Total score



The AECF is obliged by the Kenyan tax authorities to withhold taxes on service contract fees as well as ensure VAT, is charged where applicable. Applicants are advised to ensure that they have a clear understanding of their tax position with regards to provisions of Kenya tax legislation when developing their proposals.


AECF reserves the right to determine the structure of the process, the number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party. If you do not hear from us in 30 days after your submission, kindly consider your proposal unsuccessful.

How to apply

Application details

The AECF is an Equal Opportunity Employer. The AECF considers all interested candidates based on merit without regard to race, sex, colour, national origin, religion, age, marital status, disability, or any other characteristic protected by applicable law.

a. Interested training firms and individuals are requested to submit their technical and financial proposals to on 24th May 5:00 Pm EAT 2021.

b. The Subject of the email should read “Donor Report Writing Skills – 2021”. The AECF shall not be liable for not opening proposals that are submitted with a different subject.**

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