The Coalition on Violence Against Women (COVAW) is a national Kenyan not-for-profit women’s rights organization. We are committed to advancing women’s rights; and work towards achieving a society free from all forms of Violence Against Women and Girls (VAWG). COVAW was founded in 1995 as a response to the silence of the Kenyan society to address VAWG. COVAW implements projects under five (5) strategic focus areas including: Access to Comprehensive Sexual and Gender Based Violence (SGBV) and Sexual and Reproductive Health Rights (SRHR) Services; Women’s Economic Empowerment; Women’s Leadership Development; Access to Justice; and Institutional Development.


COVAW, in partnership with VOICE is currently implementing a 2-year project entitled TUPO.TUSIKIZWE (We are here. Listen to us) which will be implemented in Kwale County. The project aims at empowering marginalized women and girls, including those with disabilities to participate in the County Budget process in Kwale County by enhancing their voices to demand for the uptake of their priority needs and equitable distribution of resources. The project will address this by enhancing understanding of the normative framework in budgeting at the county level, capacity building of women and girls including those with disabilities to analyze the Kwale County Budget estimates against their needs and recommend actions to enhance responsiveness. This will prompt critical engagement in development processes, enabling citizens to understand the importance of provision of resources that match needs of vulnerable groups and provide a means of holding public officials accountable, when they make development commitments.

The primary beneficiaries will be Vulnerable and marginalized women and girls, including youth and persons with disabilities in Matuga Sub-county and the secondary beneficiaries will be Women leaders in the county assembly of Kwale, County government officials, Civil society representatives, Media officials and community members**.**


The primary purpose of the consultancy is to:

· Simplify the content in the draft GRB handbook to a reader friendly verison to ensure it is easy to understand and can be interpreted in the community level

· Translate the content to Swahili language in a way the target group will be able to comprehend GRB concepts easily

· Align the content guided by the SCOPE provided below. Where content is missing, ensure required information is clearly provided

· Package the handbook content in an attractive, creative manner while making use of infographics/visual illustrations to ease user ability by target groups

· Use infographics that are original and context relevant. For the non-original infographics, proper referencing should be accorded throughout the handbook.

· Ensure the examples and infographics are relevant to the grass root community context with emphasis on engagement of women, girls including persons with disabilities

· Ensure the content remains aligned as per the SCOPE of the work below

Broadly, the handbook should cover the SCOPE, below;

1. Understanding devolution

● What is devolution, what are the characteristics of Kenya’s devolution? and why was it introduced?

● What are the functions of county government? Illustrate national and county government’s functions

● Objects and Principles of Devolved Government (Section 174 and 175


● Structure and system of governance at the county level. Roles and functions of the legislature (county assembly) and the executive (county executive committee)

2. Citizen participation in county planning processes

● What are the constitutional and legal provisions on county planning processes? (Constitution 2010, PFM act 2012, County Government act 2012 section 113, Public Participation Act, Access to Information)

● Why is it important to participate in county planning processes?

● What channels are available for citizen’s participation inclusive of the grassroots levels?

● Forms of Citizen Participation

● Summarise processes of how women, girls and PWDs get involved in county planning processes?

3. County budget making processes

● What is a budget? Why is it important to budget? The meaning of a budget and assesses its rationale and importance

● Where does the county generate revenue from?

● Which specific documents guide the county budgeting process? (CIDP, ADP, CFSP, CBROP, Budget circular, Budget estimates, Finance Bill- provide an explanation for each document)

● How can I access the county budgeting process documents?

● Who can participate in the budgeting process and how?

● What are the public consulted about? Illustrate what public consultations take place at each stage of budgeting- Planning, Approval, Implementation and Audit stages

● Which spaces are available for public participation?

● How can women, girls and PWDs be fully engaged in the fora?

4. Analyzing county budgets from a gender perspective

● Does the county incorporate gender issues during resource allocation? Give an illustration with reference to current or previous FY budgets

● Does the budget tell how women, girls and PWDs benefit from resource allocation? Give an illustration with reference to county budget indicators at specific sectors i.e Health, Education, Agriculture, Water

● Why is it important to have budgets address the needs of women, girls and PWDs?

● At what point should there be ensuring broad involvement and ownership of the GRB process

● How can citizens focus on sectoral priorities for achieving gendered budgeting?

● How can women, girls and PWDs benefit from equitable resource allocation?

● How can I prepare and submit recommendations/proposals to lobby the county budget to ensure resource allocation reflects the needs of women, girls and PWDs?

● How can the county benefit from gender responsive budgeting?


The selected consultant should deliver the following:

1st Draft Documents

The draft document will contain information as indicated in the scope above. Timely feedback on the 1st draft will be provided by the program team.

2nd Draft Documents

The revised documents will synthesize all information, conclusions and recommendations taking into account all comments and additions from COVAW following the submission of the 1st Draft Document. In case the 2nd draft document is not satisfactory to either parties, communication and the work should continue till an approved 2nd draft.

Preparation Documents

All documents used in the preparation of this assignment such as, interview guides, progress reports, data collection tools, draft project documents, templates, raw data collected, preliminary and intermediate designs, layouts, specification documents etc. are expected to be submitted to COVAW together with the 2nd draft document.

Validation meeting

COVAW will organize a feedback meeting. The consultant will make a presentation to the program team on the contents of the handbook. The meeting will be an opportunity to clarify outstanding aspects of the handbook before their finalization.

Produce final document

The consultant will be expected to produce the handbook in Swahili language which will include the main issues discussed and all the components provided by COVAW during the validation meeting. The consultant shall determine the substantive content of the resources. The handbook should be a maximum of 25 pages. The handbook must be formatted (edited, content layout and design) ready for publication (in a printable final version). Must submit one printed copy.


Duration of the work

The duration of this consultancy is expected to run for One Month

Management of the work

The consultant will be supervised and guided directly by COVAW and the consultant will be required to meet the expected deliverables listed during the period of the consultancy. The consultant will work closely with the COVAW Team and will from time to time submit and share the progress of activities as agreed.

NB: Full payment will be made upon submission and approval of the handbook

COVAW will be responsible for the following:

● Holding an entry meeting with the consultant

● Sharing the relevant COVAW background organizational information and providing contacts for the program team in charge

● Review, discuss and improve the drafts produced from review

● Providing the consultant with specific information and feedback within the stipulated time

● Validate the final handbook


● Degree in Communications or related degree with experience in Content development, Editing, Translation and Graphics Design and layout

● Work experience in the non-profit sector

● Extensive experience in designing similar projects that work with the marginalized communities including youth, women and persons with disabilities

● Fluent in English and Kiswahili

● Ability to plan, prioritize and provide quality results on time

How to apply

All applications with a cover letter specifying professional qualifications, anticipated cost and timeline for the consultancy and at least 2 samples of Handbook Development of previous work related to this assignment together with references should be submitted on or before 04th June, 2021 5.00pm EAT (Deadline Extended) via email to with the subject: CITIZEN HANDBOOK ON GENDER RESPONSIVE BUDGETING, KWALE COUNTY

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